madhuvanbc

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25 Aug 2015

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 19h September 2015,at 8.00 p.m.at “B” wing Lobby to transact business as listed in the Agenda given hereunder:-

A G E N D A

To read and confirm the minutes of last AGM.
To adopt & approve the audited balance sheet and income & expenditure for the year ended 31.3.2015.
To approve transfer of flats.
To discuss pending of terrace shed due to non payment by members.
To discuss regarding compound flooring at entrance, front and backside.
To discuss regarding execution of conveyance deed and collection of required documents from members.
Recovery of dues of members.
To discuss and approve leakage problem & chambers, outline Drainage Line.
To consider increase in maintenance charges.
To place annual budget for the next financial year.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

CHAIRMAN/SECRETARY/TREASURER

Note:

The meeting shall commence sharp at 8.00 p.m., if there is no quorum the meeting shall stand adjourned to 8.30 p.m. on the same day and at the same venue and such adjourned meeting shall transact the business mentioned in the Agenda and the members present shall be deemed to be full quorum.
No proxy or a Power of Attorney holder or a letter of Authority shall be eligible to attend the meeting on behalf of a member of the society as per bye laws No.105.
Only members and in their absence Associate/Joint members will be entitled to attend the meeting, participate in discussions and vote on behalf of the member of the society.
Members who are desirous of taking an inspection of Books of Accounts, Vouchers, Records, Correspondence etc are welcome to do so by availing prior appointment in writing with the Hon. Secretary/Treasurer/|Chairman before AGM 3 days in advance.

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED

(Regd. No. TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt. 26-06-2003)

N. H. High School Road, Mira Road (East), Dist. : Thane.401107

09 Oct 2014

MINUTES OF THE MEETING

At the Annual Gathering Meeting held on 20th September, 2014 at our society “Madhuvan Park B & C CHS Ltd.” Mira Road (E), Dist Thane 401 107, the following points were discussed as the majority of members were present. The meeting quorum was also maintained.

Members Present: Attached list of members that attended meeting.

Members Apologies: Including list of members not attend the meeting.

Agenda Item #1: Building Terrace Shade Work /Ground Repairing work Front & Back Side/Safety Tank New Drainage Line

Discussion: It has been decided to complete terrace shade work first before next monsoon, then new drainage line along with ground repairing

Action: The remaining contribution Amount of Rs. 10000 /- to be paid as earliest. Also there are few flat remaining who has to pay Rs. 20000/-

Agenda Item #2: Process of giving Flat on Rental Basis.

Discussion: Whenever flat has been given on rental basis it has to be supported by proper registration which should renewed after every 11 months

Action: Before giving flat on rental basis proper registration paper has to be submitted by owner to the society office

Agenda Item #3: Pending Maintenance Charges and Interest

Discussion: Up to 03 month outstanding no interest will be charge

Action: Rs 100 per months will be charges if maintenance is pending above 03 months

Also every member has to give maintenance cheque before 10th of every month without fail also has to clear outstanding (if any) as earliest

Agenda Item #4: Back area Garbage issue

Discussion: Complaint has been received by member that back area of building has not been clean on regular interval

Action: Strict warning has been given to garbage vendor to clean the back area

Agenda Item #5: Transfer Fee

Discussion: Amount to rise

Action: From Rs 20000/- to Rs 25000/-

Agenda Item #6: Increase in Maintenance Charges by 10%

Discussion: Amount to rise due to increase charges of water and Electrical Bill

Action: From Rs 510/- to Rs 560/-

Agenda Item #7: Leakage in B 204 from B304

Discussion: Member of B 204 has been requested to give a application to society to resolve the leakage issue form B 304

Action: Once the application has been submitted matter will be discussed with B 304 member

Agenda Item #8: Cycle and Bike parking near pump house

Discussion: Proposal has been given by member to shift cycle and bike parking near pump house due to lack of space in front.

Action: Area to be finalize as earliest with proper security of vehicle.

Agenda Item #9: Jali to fix in between B and C wing near flat No B001

Discussion: Several complain has been given by B001 for fixing jali to stop unwanted movement.

Action: Will be done along with shifting work of 02 wheeler parking.

Agenda Item #10: New member name on entrance Board and Salesman / Marketing person not allowed Board

Discussion: New member name to add in entrance Board and new board to make for Salesman / Marketing person not allowed

Action: Will be done within 01 week

Agenda Item #11: Pet Animal issue of (Cock) B 403

Discussion: Received complain from member that the compound soft scape area is getting damage by pet animal (Cock) of B 403

Action: All members have instructed not to use society area for pet animal accept Bakri Eid. If any damage happens to the society premises then it has to repair by the concern member on its own cost

Agenda Item #12: Unwanted Cables of Cable Operator

Discussion: Several complain has been received for unwanted / Undressed cabling of Cable operator

Action: Matter has been discussed with cable operator will be rectifying the issue in 01 weeks’ time.

Agenda Item #13: NOC requirement of Member

Discussion: If any member needs NOC form society they need to submit proper application along with reason and photograph to the society office

Action: After receiving the application NOC will be issued within 07 days

Agenda Item #14: Share Transfer for New Member of C 006 & C 408

Discussion: Share Transfer to be given to the new member of C006 / C 408

Action: Share Transfer process to complete after submitting of proper paper work to the society office.

Agenda Item #15: CCTV Live viewer

Discussion: If any member need to See Live CCTV footage at their home, then they need to pay Rs 1500/- for the cabling work

Action: Only LIVE footage will be available after doing the cabling work no one will be allowed to see the recording (Back up of 45 days with auto delete) at their respective flats

Announcements:

Future Agenda Items:

Next Meeting: 11th August 2015 (AGM)

Minutes Prepared By: Chairman/Secretary/Treasurer

Thanking You,

Hon. Secretary /Chairman/ Treasurer

Madhuvan Park B & C Co –op Hsg.Soc.Ltd
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MINUTES OF THE MEETING

At the Annual General Meeting held on 24th August ,2013 at our society “MadhuvanPark B & C Chs Ltd.” Mira Road (E), Dist Thane 401 107, the following points were discussed as the majority of members were present. The meeting quorum was also maintained.

Members Present: Attached list of members that attended meeting.

Members Apologies: Including list of members not attend the meeting.

Agenda Item #1: Building Terrace Shed /Ground Repairing work Front & Back Side and

Safety Tank New Drainage Line.

Discussion: Start Building Terrace Shed work

Action: The contribution Amount partly of Rs. 10000 to be paid within 3 months.

Agenda Item #2: Share Certificate

Discussion: Change of name on share certificate Flat No. B-004/C-008 & B-303

Action: Issue to new member

Agenda Item #3: Audit Paper

Discussion: To submit as earliest to start auditing

Action:

Announcements: Mahanagar Gas Line Connection/Conveyance Document.

Future Agenda Items: CCTV/ WATER BOREWELL

Next Meeting: 27th September 2014 (AGM)

Minutes Prepared By: Chairman/Secretary/Treasurer

Thanking You,

Hon. Secretary /Chairman
Madhuvan Park B & C Co –op Hsg.Soc.Ltd
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Date: 09 Aug 2014

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY,the 20h September 2014,at 8.00 p.m.at “C” wing Lobby to transact the mentioned below;

A G E N D A

To discuss pending of Terrace shade work for non payment.
To discuss Ground work our society area only back side and front.
To discuss Outstanding maintenance.
To discuss and approve leakage problem in the flat & Terrace
To consider the increase of maintenance charges by 10%.
To new transfer of flats as per Annexure (non transfer issues).
To discuss CCTV live viewer.
To place annual budget for the next financial year for consideration.
To approve for shares transfer to new members. (C/006,C/408)
To discuss the course of action against TV cable operator for diffuse cables.
To consider any other matter with the permission of the chair.

Note:

If there is no quorum till 8.30 p.m. the meeting shall be adjourned for 30 minutes on the same day, at the same place, and at such meeting, the business on the Agenda will be transacted irrespective of the quorum.
As per Bye- Law no.105, only a member of the society is eligible to attend and participate in the proceedings of the meeting. No proxy is eligible to attend General body meeting on behalf of a member.
If any of the members require any clarification with respect to the above, they may submit their written query on or before 5th Sep, 2014 to Hon. Secretary.

By Order of the Managing Committee

(Madhuvan Park B&C Chs Ltd.)

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED

(Regd. No. TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt. 26-06-2003)

N. H. High School Road, Mira Road (East), Dist. : Thane.401107

09 Oct 2014

MINUTES OF THE MEETING

At the Annual Gathering Meeting held on 20th September, 2014 at our society “Madhuvan Park B & C CHS Ltd.” Mira Road (E), Dist Thane 401 107, the following points were discussed as the majority of members were present. The meeting quorum was also maintained.

Members Present: Attached list of members that attended meeting.

Members Apologies: Including list of members not attend the meeting.

Agenda Item #1: Building Terrace Shade Work /Ground Repairing work Front & Back Side/Safety Tank New Drainage Line

Discussion: It has been decided to complete terrace shade work first before next monsoon, then new drainage line along with ground repairing

Action: The remaining contribution Amount of Rs. 10000 /- to be paid as earliest. Also there are few flat remaining who has to pay Rs. 20000/-

Agenda Item #2: Process of giving Flat on Rental Basis.

Discussion: Whenever flat has been given on rental basis it has to be supported by proper registration which should renewed after every 11 months

Action: Before giving flat on rental basis proper registration paper has to be submitted by owner to the society office

Agenda Item #3: Pending Maintenance Charges and Interest

Discussion: Up to 03 month outstanding no interest will be charge

Action: Rs 100 per months will be charges if maintenance is pending above 03 months

Also every member has to give maintenance cheque before 10th of every month without fail also has to clear outstanding (if any) as earliest

Agenda Item #4: Back area Garbage issue

Discussion: Complaint has been received by member that back area of building has not been clean on regular interval

Action: Strict warning has been given to garbage vendor to clean the back area

Agenda Item #5: Transfer Fee

Discussion: Amount to rise

Action: From Rs 20000/- to Rs 25000/-

Agenda Item #6: Increase in Maintenance Charges by 10%

Discussion: Amount to rise due to increase charges of water and Electrical Bill

Action: From Rs 510/- to Rs 560/-

(P.T.O)

MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED

(Regd. No. TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt. 26-06-2003)

N. H. High School Road, Mira Road (East), Dist. : Thane.401107

Agenda Item #7: Leakage in B 204 from B304

Discussion: Member of B 204 has been requested to give a application to society to resolve the leakage issue form B 304

Action: Once the application has been submitted matter will be discussed with B 304 member

Agenda Item #8: Cycle and Bike parking near pump house

Discussion: Proposal has been given by member to shift cycle and bike parking near pump house due to lack of space in front.

Action: Area to be finalize as earliest with proper security of vehicle.

Agenda Item #9: Jali to fix in between B and C wing near flat No B001

Discussion: Several complain has been given by B001 for fixing jali to stop unwanted movement.

Action: Will be done along with shifting work of 02 wheeler parking.

Agenda Item #10: New member name on entrance Board and Salesman / Marketing person not allowed Board

Discussion: New member name to add in entrance Board and new board to make for Salesman / Marketing person not allowed

Action: Will be done within 01 week

Agenda Item #11: Pet Animal issue of (Cock) B 403

Discussion: Received complain from member that the compound soft scape area is getting damage by pet animal (Cock) of B 403

Action: All members have instructed not to use society area for pet animal accept Bakri Eid. If any damage happens to the society premises then it has to repair by the concern member on its own cost

Agenda Item #12: Unwanted Cables of Cable Operator

Discussion: Several complain has been received for unwanted / Undressed cabling of Cable operator

Action: Matter has been discussed with cable operator will be rectifying the issue in 01 weeks’ time.

Agenda Item #13: NOC requirement of Member

Discussion: If any member needs NOC form society they need to submit proper application along with reason and photograph to the society office

Action: After receiving the application NOC will be issued within 07 days

(P.T.O)

MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED

(Regd. No. TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt. 26-06-2003)

N. H. High School Road, Mira Road (East), Dist. : Thane.401107

Agenda Item #14: Share Transfer for New Member of C 006 & C 408

Discussion: Share Transfer to be given to the new member of C006 / C 408

Action: Share Transfer process to complete after submitting of proper paper work to the society office.

Agenda Item #15: CCTV Live viewer

Discussion: If any member need to See Live CCTV footage at their home, then they need to pay Rs 1500/- for the cabling work

Action: Only LIVE footage will be available after doing the cabling work no one will be allowed to see the recording (Back up of 45 days with auto delete) at their respective flats

Announcements:

Future Agenda Items:

Next Meeting: 11th August 2015 (AGM)

Minutes Prepared By: Chairman/Secretary/Treasurer

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25 Aug 2015

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 19h September 2015,at 8.00 p.m.at “B” wing Lobby to transact business as listed in the Agenda given hereunder:-

A G E N D A

To read and confirm the minutes of last AGM.
To adopt & approve the audited balance sheet and income & expenditure for the year ended 31.3.2015.
To approve transfer of flats.
To discuss pending of terrace shed due to non payment by members.
To discuss regarding compound flooring at entrance, front and backside.
To discuss regarding execution of conveyance deed and collection of required documents from members.
Recovery of dues of members.
To discuss and approve leakage problem & chambers, outline Drainage Line.
To consider increase in maintenance charges.
To place annual budget for the next financial year.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

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12 Aug 2016

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 3rd September 2016,at 8.00 p.m.at “B” wing Lobby to transact business as listed in the Agenda given hereunder:-

A G E N D A

To read and confirm the minutes of last AGM.(19 Sep 2015)
To adopt & approve the audited balance sheet and income & expenditure for the year ended 31.3.2016.
To approve transfer of flats.
To discuss pending of terrace shed due to non payment by members.
Recovery of dues of members.
To discuss and approve leakage problem.
To consider increase in maintenance charges (from Rs.1/- to 1.50 Paisa Per Sq Feet)
To place annual budget for the next financial year.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED
(Regd No: TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt.26-06-2003)
N. H. High School Road, Mira Road (East), Dist. : Thane.
______________________________________________________________10/09/2016

MINUTES OF THE MEETING

At the Annual General Meeting held on 25th August, 2016 at our society “Madhuvan Park B & C CHS Ltd.” Mira Road (E), Dist Thane 401 107, the following points were discussed as the majority of members were present. The meeting quorum was also maintained.

Members Present: Attached list of members that attended meeting.

Members Apologies: Including list of members not attend the meeting.

Agenda Item #1: Appointment of New Chairman

Discussion: Current Society Committee was more than 05 years old, proposal of appointing new chairman was initiated which was declined by member

Attended the meeting.

Action: No change in current Society Committee.

Agenda Item #2: Increase in Maintenance Charges from Rs 1.0 /Sqft to Rs 1.5 Sqft

Discussion: Details Discussion was carried out for increasing the maintenance charges

Due to increase in cost of services like Water, Electricity Bill, CCTV charges, Watchman Charges ETC.

Action: All the member attended the meeting has agreed to increase the

Maintenance charges from Rs 1.0 /Sqft to Rs 1.5 Sqft from JAN 2017.

Increase Charges details given below

Total Sq Ft Old Charges New Charges

600 Sq Ft Rs 600 Rs 900

675 Sq Ft Rs 675 Rs 1012

450 Sq Ft Rs 450 Rs 675

Agenda Item #3: errace Shed Work Contribution Amount

Discussion: As aware terrace shed work will be starting soon hence it was decided

to pay the contribution amount.

Action: Terrace shed work contribution amount to be paid on or before 10 Oct 2016.

Also 4th floor flat owner will be paying Rs 10000/- Extra apart from contribution amount

Agenda Item #4: Car / Bike Parking charges

Discussion: Many members have suggested to start Car / Bike Parking charges. Structure

For same will be worked out before starting the same.

Action: Parking Charges will come into force once Society ground work gets

Completed

Agenda Item #5: Water Timing to Change

Discussion: To resolve the drainage overflow issue of ground floor flat Water timing

Needs to change

Action: Timing changed from 9 am to 8 am

Next Meeting: Approximately 30 September 2017

Minutes Prepared By: Chairman/Secretary/Treasurer

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED
(Regd No: TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt.26-06-2003)
N. H. High School Road, Mira Road (East), Dist. : Thane.
______________________________________________________________

09/09/2017

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 23rd September 2017,at 8.00 p.m.at “C” wing Terrace to transact business as listed in the Agenda given hereunder:-

A G E N D A

To Formed New Society Committee.
To read and confirm the minutes of last AGM.(25 August 2016)
To adopt & approve the audited balance sheet and income & expenditure for the year ended 31.3.2017.
To approve transfer of flats.
To discuss pending of terrace shed due to non payment by members.
Recovery of dues of members.
To discuss and approve leakage problem.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED
(Regd No: TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt.26-06-2003)
N. H. High School Road, Mira Road (East), Dist. : Thane.
__________________________________________________________________________________
12 July 2017

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 8h JULY 2017,at 8.00 p.m.at “B” wing Terrace.

A G E N D A

To Nomited a new Chairman post.(Any interested person attend meeting and nomited.) appoint in Month of Sep-2017 AGM
To discuss pending of terrace shed due to non payment by members.
Recovery of dues of members.
To Non payments Bills and Loan.
To discuss and approve leakage problem.B/201
To Complaint slow pressure water lines problem many flats.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

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MADHUVAN PARK 'B' & 'C' C.H.S. LIMITED
(Regd No: TNA/(TNA)/HSG/(TC)/14674/2003-04 Dt.26-06-2003)
N. H. High School Road, Mira Road (East), Dist. : Thane.
__________________________________________________________________07/09/2018

To

All Members,

Madhuvan Park B&C Co-op Hsg Soc Ltd.

NOTICE FOR THE ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given to all members that the ANNUAL GENERAL MEETING of the MADHUVAN PARK B&C CHS LTD will be held on SATURDAY, the 29th September 2018,at 8.00 p.m.at “B” wing Terrace to transact business as listed in the Agenda given hereunder:-

A G E N D A

To Formed New Society Committee.
To read and confirm the minutes of last AGM.(23 Sep 2017)
To adopt & approve the audited balance sheet and income & expenditure for the year ended 31.3.2018.
To approve transfer of flats.
To discuss pending of terrace shed due to non payment by members.
Recovery of dues of members.
To discuss and approve leakage problem.
To discuss and approve Car Parking Charges & Bike parking Charges.
To discuss and approve Occupation Certificate documentation to builder.
Any other matter to be discussed with the permission of the chair.
Vote of thanks.

For and on behalf of the

MADHUVAN PARK CO-OP. CO-OP. HSG. SOC LTD

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05/02/2019

To,

All The Members,
Madhuvan Park “B&C” Chs Ltd.

Dear Member,

As discussed in the Annual General Meeting on 29th September 2018 and another meeting on 05 January 2019 was regarding change of Society Committee.

Many members / Candidates who are interested in handling post of Society Secretary / Chairman/Treasure had raised a concern of Financial Audit to be done before handing over the Society.

According to the concern raised we have done the Financial Audit of the society till 31-03-2018 (Copy of the same is available with Secretary /Chairman)

So here we kindly request to the interested Members / Candidates to please go through the Audit Report and suggest us suitable date and time within 15 days after receiving the letter so we can again held a meeting only to appoint new Secretary / Chairman / Treasure.

Hon Secretary Chairman Treasurer
Madhuvan Park B&C Chs Ltd.

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20/05/2019

To,

All The Members,
Madhuvan Park “B&C” Chs Ltd.

This is to bring in your kind that we will have a General

meeting on Tuesday 11/06/2019 Timing 8.00p.m onward at

Society terrace.

You are kindly request to be present for the meeting to discuss New

committee and other issue.

Your kind present will be highly oblige

Cordially,

Hon Secretary
Madhuvan Park B&C Chs Ltd.

MADHUVAN PARK B&C CHS LTD.

Mr.Aslam Mukadam       ( Chairman)
Mr.Amaan Khan               (Secretary)
Mr.Sameer Khan              ( Treasurer)

Committee Members (Proposal in current AGM)
1.Mr.Aslam Jamadar B/003                   4.Mrs.Najhma Chikode C/106
2.Mrs.Shabana Shaikh B/201                   5.Mr.Ranjeet Neggi                  C/305
3.Mrs.Shagufta Ghare B/104 6.Mrs.Rashida Shaikh C/407

MADHUVAN PARK B&C CHS LTD.

Mr.Aslam Mukadam ( Chairman)Mr.Amaan Khan (Secretary)Mr.Sameer Khan ( Treasurer)

Committee Members (Proposal in current AGM) 1.Mr.Aslam Jamadar B/003 4.Mrs.Najhma Chikode C/106 2.Mrs.Shabana Shaikh B/201 5.Mr.Ranjeet Neggi C/3053.Mrs.Shagufta Ghare B/104 6.Mrs.Rashida Shaikh C/407

Mr.Aslam Mukadam ( Chairman)
Mr.Amaan Khan (Secretary)
Mr.Sameer Khan ( Treasurer)

Committee Members (Proposal in current AGM)
1.Mr.Aslam Jamadar B/003 4.Mrs.Najhma Chikode C/106
2.Mrs.Shabana Shaikh B/201 5.Mr.Ranjeet Neggi C/305
3.Mrs.Shagufta Ghare B/104 6.Mrs.Rashida Shaikh C/407